Policies & Procedures

Policy Number	Description
A01	Sign In and Sign Out Requirement P-5 Years
A02	Ordering of Office Supplies and Forms P-5 Years
A03	Internal Mail Routing P-5 Years
A04	Display and Use of the flag of the United States of America P-5 Years
A05	Reflective Supervision P-5 Years
A06	Home Visiting Safety P-5 Years
A07	Preparation of Head Start Policies and Procedures and Forms P-5 Years
A08	Confidentiality P-5 Years
A09	In-Kind Contributions P-5 Years
A10	Community Assessment P-5 Years
A11	Cellular Phones P-5 Years
A12	Provision of Home Visits for Staff Enrolled in WICAP Head Start P-5 Years
A13	Site Team Meeting P-5 Years
A14	School Closures P-5 Years
A15	Parent Communications P-5 Years
A16	Policy Council Membership Profile P-5 Years
A17	Child Care P-5 Years
A18	Communication Between Parent Committees and Policy Council P-5 Years
A19	Impasse Procedure P-5 Years
A20	Internal Dispute Resolution for Parents/Guardians of Children Enrolled in the WICAP Head Start Program P-5 Years
A21	Community Grievance Procedure P-5 Years

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Community Partnerships

Policy Number	Description
CP01	Health Services Advisory Committee P-5 Years
CP02	Documentation of Community Partnerships P-5 Years
CP03	Intake Application for Infant/Toddler Memorandum of Understanding
CP04	Transition of Head Start Families to Family Development – Community Services Block Grant (CSBG) Staff P-5 Years
CP05	Transition Activities Into WICAP Head Start P-5 Years
CP06	Transition Activities Through WICAP Head Start P-5 Years
CP07	Transition Activities Out of WICAP Head Start P-5 Years
CP08	Transitioning Out of Early Head Start Combination Option P-5 Years
CP09	RIF Policy
CP10	Quality RIF Distribution

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Education

Policy Number	Description
E01	Small Groups P-5 Yrs
E02	Playground Safety & Environment P-5 Years
E03	Outdoor Play and Materials P-5 Years
E04	Information and Orientation for Parents about Classroom Procedures P-5 Years
E05	DVD/VCR/TV Usage in the Classroom P-5 Years
E06	Field Trips 3-5 Years
E07	Guidance Techniques & Discipline 3-5 Years
E08	Child's Growth and Learning P-5 Years
E09	Home Visits & Parent Teacher Conference 3-5 Years
E10	Celebrations Policy P-5 Years
E11	Classroom Calendar P-5 Years
E12	Teacher Interaction in Classroom P-5 Years
E13	Lesson Plan Book P-5 Years
E14	Curriculum 3-5 Years
E15	Weekly Correspondence P-5 Years
E16	Observations P-5 Years
E17	Individual Child Goals P-5 Years
E18	Lesson Plans P-5 Years
E19	Child Assessment Notebook P-5 Years
E20	Supervision of Head Start Children P-5 Years
E21	Child Outcomes P-5 Years
E22	Photographs P-5 Years
E23	Cleanliness of Classroom, Outdoor Play Areas and Materials P-5 Years
E24	Infant Toddler Guidance Techniques and Discipline P-3 Years
E25	Classroom Visitor and Volunteer Policy
E26	Writing - Literacy P-5 Years

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ERSEA

Policy Number	Description
ER01	Eligibility, Recruitment, Selection, Enrollment & Attendance P-5 Years
ER02	Recruitment for Children, Including Children with Disabilities P-5 Years
ER03	Application Instructions P-5 Years
ER04	Application Routing/Checklist P-5 Years
ER05	Acceptance for Enrollment P-5 Years
ER06	Application for Wait Listed and Enrolled Children P-5 Years
ER07	Funded Slots, Vacancies and Waiting List P-5 Years
ER08	Enrollment, Attendance, Transitions, Drops, Re-enrollment and Participation P-5 Years
ER09	Court Orders P-5 Yrs
ER10	Child Family File Record Management & Retention P-5 Yrs

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Facilities

Policy Number

Description

F01	Ordering of Custodial and Paper Supplies
F02	Hazardous Material Safety Data Sheets (MSDS)
F03	Application of Pesticides and Herbicides
F04	Toxin Free Environment
F05	Disaster Action Drills
F06	Custodial Duties
F07	Maintenance of Lawn Equipment P-5 Yrs

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Family Services

Policy Number	Description
FS01	Provision of Home Visits for Families Enrolled in More Than One Program Option P-5 Years
FS02	Family Contacts Log P-5 Years
FS03	Social Service, Center Based Home Visits 3-5 Years
FS04	Family Assessment & Referrals P-5 Years
FS05	Permission Slip P-5 Years
FS06	Working With Dads and Adult Males as Volunteers P-5 Years
FS07	Sibling Policy P-5 Years
FS08	Provide Families Opportunities to Participate as Volunteers P-5 Years
FS09	Distribution of WICAP Head Start Family Calendars P-5 Years
FS10	Family Orientation After the First Day of School P-5 Years
FS11	Family Orientation P-5 Years
FS12	Home Base Home Visits P-5 Years
FS13	Staffings (CIRCLE of Support Meetings) P-5 Years
FS14	Home Base Home Visits for Pregnant Women P-3 Years
FS15	Parent Newsletter P-5 Years
FS16	Socialization for Preschoolers 3-5 Years
FS17	Enrollment Home Visit Packet P-5 Years
FS18	Parent Involvement P-5 Years
FS19	Make Up Visits for the Home Base and Combination Program Options Cancelled by the Program or Program Staff P-5 Years
FS20	Staff Participation and Planning in Parent Meetings/Activities P-5 Years
FS21	Parent Meeting/Activity Preparation P-5
FS22	Parent Activity Fund P-5 Years
FS23	Parent Committee Officers Training P-5 Years
FS24	Family Partnership Plan P-5 Years
FS25	Developing the Parent Training Plan P-5 Years
FS26	Socializations for Early Head Start P-3 Years
FS27	Home Visit for Combination Option in Early Head Start P-3 Year
FS28	Content Area Parent Newsletter P-5 Years
FS29	Family Literacy Journal P-5 Years
FS30	Program Management/Record Keeping P-5 Years

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Health

Policy Number	Description
H01	Hearing/Vision Screening and Referral 3-5 Years
H02	Conditions of Short Term Exclusion and Admittance P-5 Years
H03	Emergency Record P-5 Years
H04	Child Health History P-5 Years
H05	Notification of Children’s Allergies P-5 Years
H06	Communicable Disease P-5 Years
H07	Diapering P-5 Years
H08	Hand Washing P-5 Years
H09	Toileting P-5 Years
H10	First Aid Kits P-5 Years
H11	Daily Health Check P-5 Years
H12	Tooth Brushing P-5 Years
H13	Authorization to Administer Medications P-5 Years
H14	Head Lice Policy P-5 Years
H15	Initial Physical and Dental Exam 3-5 Years
H16	Ill Child at School P-5 Years
H17	Immunizations P-5 Years
H18	Physical and Dental Follow-Up P-5 Years
H19	Health Action Plan P-5 Years
H20	No Shoe Policy P-3 Years
H21	Child Health Plan P-5 Years

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Human Resources

Policy Number	Description
HR01	Smoke, Alcohol and Drug Free Environment P-5 Years
HR02	Social Service Competency Based Training, Intern Selection Criteria P-5 Years
HR03	Regular Volunteers P-5 Years
HR04	Drug and Alcohol Workplace Testing P-5 Years
HR05	Foster Grandparent Physical and Physical Payment P-5 Years
HR06	Mandatory Criminal History Checks P-5 Years
HR07	Employee Recruitment P-5 Years

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Mental Health & Disabilities

Policy Number	Description
MHD01	Developmental Screening/ASQ P-5 Years
MHD02	Ages & Stages Questionnaire (ASQ) - Re-screen P-5 Years
MHD03	Ages & Stages Questionnaire (ASQ) - Monitor P-5 Years
MHD04	Ages & Stages Questionnaire (ASQ) - Refer P-5 Years
MHD05	Child Referral to Outside Agency P-5 Years
MHD06	Use of Additional Screening Instruments 3-5 Years
MHD07	Mental Health Screening P-5 Years
MHD08	Postnatal Depression Scale 3-5 Years
MHD09	Mental Health Consultations P-5 Years
MHD10	Mental Health Parent Referral P-5 Years
MHD11	Recognizing and Supporting Children, Families and Staff Who Have Experienced Loss P-5Years
MHD12	Ages & Stages Questionnaire: Social/Emotional (ASQ:SE) Referral Process

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Monitoring

Policy Number	Description
M01	Home Visit Monitoring
M02	Site Visit Form
M03	Monitoring Documentation P-5 Years
M04	Parent Meeting Monitoring P-5 Years
M05	Sponsoring Organization Review Form
M06	Pre-Approval Visit
M07	Health & Safety Monitoring Checklist P-5 Yrs
M08	Facilities-Health & Environment Comprehensive Inspection
M09	Installation and Monitoring of Smoke Detectors

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Nutrition

Policy Number	Description
N01	Mealtime P-5 Years
N02	Daily Nutritional Needs and Mealtime Schedule P-5 Years
N03	Menu Planning P-5 Years
N04	Menus P-5 Years
N05	Menu Substitutions P-5
N06	Use of Emergency Menus P-5 Years
N07	Adult Meals P-5 Years
N08	Breastfeeding P-5 Years
N09	Blended Rate Meal Count Sheet P-5 Years
N10	Inventory P-5 Years
N11	Production Records P-5 Years
N12	Completion of Nutrition Assessment P-5 Years
N13	Classroom Nutrition/Food Experiences P-5 Years
N14	Nutritional Referrals P-5 Years
N15	Physical Growth/Percentiles 3-5 Years
N16	Food Provisions for Parent Meeting/Activities P-5 Years
N17	Food Service and Storage In Power Outages P-5 Years
N18	Food Brought Into Site P-5 Years
N19	Food Temperature P-5 Years
N20	Food Safety Training P-5
N21	Food Service Licensing P-5
N22	Cutting Boards P-5 Years
N23	Personal Hygiene, Health and Safety P-5
N24	Sanitation and Food Safety P-5 Years
N25	Cleaning of Food Service Areas P-5 Years

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Reports

Policy Number	Description
R01	Program Reports P-5 Years
R02	Director's, Coordinators', and Human Resources Report
R03	Facilities Field Advisor Month End Report
R05	Suspected Child Abuse/Neglect Reporting P-5 Years
R06	Documenting Injury or Incident
R07	Family Services Field Advisor Report
R08	Monthly Report Form & Education File Monitor
R09	Procedures to Complete the Home Base Combination Reports
R10	Transportation Field Advisor Report
R11	Bus Drivers Report
R12	60 Day Bus Inspection Report
R13	Vehicle Accident Reporting
R14	Cooks Monthly Report
R15	Family Advocate Report

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Training

Policy Number	Description
TR01	Individual Training Requests P-5 Years
TR01(a)	Training Procedures Flow Chart
TR02	Training Code of Conduct P-5 Years
TR03	Training Plan Development P-5 Years
TR04	Professional Development Training P-5 Years
TR05	Staff Training P-5 Years
TR06	Parent Training P – 5 Years
TR07	Procedure for Accessing Funds to Improve Teacher Qualifications P-5 Years
TR08	Staff Applying for Education Scholarships Through the Idaho Association for the Education of Young Children P-5 Years
TR09	School Bus Driver Training

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Transportation

Policy Number	Description
T01	Transportation of Children P-5 Years
T02	Administration Vehicles P-5 Years
T03	Bus Roster Attendance Tracking P-5 Years
T04	Teacher-Monitor Child Interaction Guide P-5 Years
T05	Teacher-Monitor Safety Guide P-5 Years
T06	Establishing Bus Routes P-5 Years
T07	Fuel Purchase for WICAP Buses P-5 Years
T08	School Bus Requirements P-5 Years
T09	Maintenance of Equipment P-5 Years
T10	Bus Use P-5 Years
T11	Loading and Unloading Children P-5 Years
T12	Qualified Bus Drivers P-5 Years
T13	Emergency Evacuation Safety Drills P-5 Years
T14	First Aid and Bodily Fluid Kits P-5 Years
T15	Bus Driver Required Pre-Trip and Post Trip Inspection P-5 Years
T16	Vehicle Operation P-5 Years
T17	Transporting Children with Special Needs P-5 Years
T18	Home Base Home Visitor Vehicle P-5 Years
T19	Procedures for Alternate Bus Routes
T20	Coordination of Transportation